As I explain in my training on the Empowered Productivity System, keeping details in your head causes stress — for example, that racing brain that keeps you awake at night. You might track information well when it’s an email or other electronic or physical format, but what about a conversation? Have you ever emailed yourself?
Well, the “Post in this Folder” feature of Microsoft Outlook is designed with this in mind. This short video will show you how. If you prefer to read, jump down below the video.
Let’s say you’re having a communication with someone over email about some subject, and you’ve created a folder for this topic where you file these communications so you have a record. But then at some point, one of you picks up the phone and you bring some issues to a conclusion verbally. Now your email record is incomplete. “Post to this Folder” is designed to accommodate exactly this situation.
Here’s how to do it:
In any window in Outlook, clicking on the “New” button will bring a new item for that window. For example, in the email window, clicking on “New” will bring up a new email. However, in every Outlook window, there is a little drop-down arrow right beside the “New” button. If you click on this drop down arrow, you will see a list of your choices for a “new” item.
- Click on the folder that contains the history of the email communication you want to add to.
- Click on the drop down arrow beside the “New” button, and select “Post in this Folder.”
- Here you can add a subject and then the content of the conversation. When you click “post,” it will appear in the email list above the most recent message you’ve moved to that folder.